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Slack Technologies Inc

Setting New Hires Up For Success

Speed up onboarding with these integrations for Slack

Below is an article originally written by PowerToFly Partner Slack, and published via Medium on June 7th, 2018. Go to Slack's page on PowerToFly to see their open positions and learn more.

While a well-equipped desk with a new laptop and a coffee mug might make for a nice introduction, it's how you prepare employees for their new position that matters most. "Faster onboarding means employees can more quickly do the jobs they were brought on to do," says a recent IDC research study, sponsored by Slack, that also finds that HR teams using Slack for employee onboarding are able to get people up to speed on their new jobs 24% faster.

Getting new hires fully briefed and trained up can be a lengthy process. By connecting various tools with Slack, you can run an effective and organized onboarding program that gives new employees immediate access to the tools and information they need to make a roaring head start.


Give new folks a friendly welcome

As the primary space for collaboration in Slack, Slack channels gather people from across the organization, allowing coworkers to get to know each other better and build the kind of trust and rapport that leads to frequent collaboration. Start by launching a new hire or welcome channel (we call ours #yay), and encourage new employees to introduce themselves. You can then urge others to create a welcoming environment by responding to these messages — whether through text or emoji.

Another idea is to use Donut — an app that randomly pairs up teammates and invites them to meet over coffee, donuts, lunch, or what have you. Simply create a dedicated channel for Donut (like #newbie-donuts), and employees can opt in to and out of the program by joining and leaving the channel as they wish.

Provision secure access to your organization's tools and services

With the warm welcomes taken care of, it's time to move on to the formalities. Okta — which provides identity and access management, or in other words: secure access, authentication, and single sign-on to software applications — lets employees securely connect to the suite of tools and services that you use at your organization, including Slack.

Enterprises use Okta to manage access to Slack and other applications, which increases security and maintains compliance across devices.

Give more context into projects and processes with searchable docs

The first few weeks of a new job are all about learning the ins and outs, both in terms of work that's currently in progress and the history of past projects and initiatives. When you use Slack to connect file-sharing systems — like Google Drive, Dropbox, Box, and One Drive — documents are automatically indexed and searchable. That means that instead of starting with an empty inbox on day one, new employees can browse through channels for the background context they need and even pull information within files and documents right into Slack.

Create and share rich training material

With the Guru app for Slack, you can turn the wealth of knowledge exchanged between teammates in Slack into a robust repository of resources and training materials perfect for helping new hires learn how to navigate their new jobs. All new hires need to do is type the /guru slash command in Slack to search for and find all kinds of essential messages and documents, including answers to frequently asked questions like "What's the Wi-Fi password?" and "Who is our benefits provider?" Another great example we've seen comes from sales teams who use Guru to build out libraries of sales-specific materials like pitch decks, instructional videos, and recordings of successful calls that anyone can look up whenever they need.

For concepts that require more detailed instruction, Loom is a good way to go. You can use it to record quick instructional videos that show both yourself and what's on your screen, making it simpler to support new hires with step-by-step instructions. Videos shared in Slack can be played instantly, making it that much easier for new hires to get up to speed.

Check payroll, request time off, and look up internal experts in Slack

A good onboarding program teaches new employees where to find answers to their questions. Good software surfaces those answers seamlessly. When you connect your Slack workspace to apps like ADP (and soon Workday as well), employees can find immediate answers to questions about things like payroll, benefits, and the status of time-off requests.

Try adding a few of these apps to Slack to create your own custom onboarding experience for new employees. You can find more apps supporting HR and Culture in the Slack App Directory.

Talent

PowerToFly Holiday Gift Guide: Our Must-Have Work-From-Home Items

What To Buy For Your Favorite Remote Worker (Or Yourself!)

My friends were pretty jealous when I told them I'd found a remote job. They pictured me choosing my hours, working from the comfort of my bed, and rocking pajamas 24/7. All great things... in moderation.

Just a little over a month into my role at PowerToFly, I've already experienced many of the pros and cons of working from home. I know I'm not alone in this - the remote workforce is only growing (9 million people in the U.S. alone worked from home at least half of the time in 2017).

The beauty of remote work is that it lets you decide what kind of environment you'll be most productive in… but the downside is that if you don't build that environment for yourself, you might find you've got a lot of back pain (turns out, working from bed isn't so comfortable after all) and not much energy.

So in the spirit of the holidays, I asked my more experienced remote coworkers to share their must-have work-from-home items - the little things that keep them sane and smiling during their daily grind.

Whether you already work from home, are looking to do so in the future, or are shopping for someone who does (cough cough, Mom), this holiday gift guide is for you.


1. Blue light glasses to protect your eyes from long hours looking at the computer (and to keep you looking sharp at the same time).


Get them from Amazon for $21.99

Our Senior Marketing & Community Manager Lauren says: "I've never worn glasses EVER, but when I started working remotely my eyes got so tired. I've seen a huge difference after I started wearing blue light glasses, and no headaches!"


2. A bullet journal to help you stay on top of your goals. So you know you're being productive even when your boss can't literally pat you on the back.

Get it on Amazon for $9.06

Our Customer Success Associate Brinley says: "I use it for everything – hand-drawn calendar, to-do lists, and even personal stuff like budget planning and weekly goals."


3. A laptop tray so you can be productive from wherever you're most comfortable. (You haven't really worked from home until you've worked from your bed.)


Get it from Barnes & Noble for $39.95

Our Recruiting Manager Amy says: "I love my laptop tray!!! you can fit your planner, your laptop and most importantly, your coffee."


4. A productivity planner to help you become more intrinsically motivated. (Ideal for those lacking the artistic talents required for bullet journaling.)

Get it on Intelligent Change for $24.95

Our President and Cofounder Katharine says: "It helps me manage and protect my time so that when I have creative work that requires a lot of focus, I can break it down into short, intense chunks and be more efficient."


5. A stylish stone diffuser that brings your favorite scent to wherever you're working.

Get it from Vitruvi for $119

Our Senior Account Executive Anastasia says: "Right now I'm working in a room that smells like a forest after a light rain." I've definitely never heard anyone say that about their cubicle.


6. A gym/workout class membership to keep you active (and sane) during the week - because exercise makes you happy and being happy makes you more productive! And a little bit of human interaction doesn't hurt, either.

Our Mid-Market Account Executive Deveshe says: "It's important for me to get out, shake a leg and jump around. Otherwise I wouldn't step out through the week."


7. A Peloton stationary bike so you can get in a great workout even when it's too cold to leave the house. (And once you invest this much money, you know damn well you'll actually use it, or lose ten pounds from gnawing guilt alone. Win-win.)

Get it from Peloton for $2,245

Our Operations Manager Gina says: "It allows me to stay fit no matter how busy I am…I can exercise during my lunch hour or in between meetings if need be."


8. A backpack with a dedicated fleece-lined laptop compartment to keep all of your equipment protected and organized, whether you're traveling across the world or walking across the street to your favorite cafe.

Get this one from North Face for $73.99

Our Director of Customer Success Cristina says: "Love it for packing my laptop and tech items as it has tons of pockets Including fleece lined ones for tech."


9. Bluetooth headphones with immersive sound so you'll never miss a word your boss says.

Get these Bose SoundLink On-Ear Bluetooth Headphones with Microphone on Amazon for $159

Our Director of Business Development Amanda says: "I can get up and move around the house while I'm on calls."


10. A battery case for your phone so you can work wherever you want, without running out of juice.

Get it on Amazon for $108.99

Our Production Lead Rob says: "When traveling, I have to have my iPhone charging case."


11. A speaker to listen to your favorite music/podcasts when the sound of silence is just too much.

Get the Sonos Play:1 from Google Express for 149.99

Our Production Lead Rob says: "Working from home can get lonely sometimes so I love to play WNYC or podcasts when I feel like I need some company. I'm also a big vinyl collector and I have a turntable that can play wirelessly to a Sonos so even though my record player is in my living room, I can listen to it in my office."


12. An adjustable laptop stand that your wrists and your wallet (it's definitely cheaper than carpel tunnel surgery in the U.S.) will thank you for. Plus, this one doubles as a standing desk.

Get it on Amazon for $59.99

Our Customer Success Manager Lola says: "I'm using a box right now, but you definitely need something to elevate your computer."


13. A mate gourd and yerba mate, a.k.a the perfect workmates. Get the jolt you need without the jitters and gain your South American friends' approval at the same time.

Get the gourd and bombilla (straw) on Amazon for $23.99 And the Yerba for $13.95 (or make a trip to Argentina and buy it for $2)

Our DevOps Lead Emiliano says: "Very Argentinean, but definitely something that cannot be missing from my desk."


14. A foot massager to reward yourself for a job well done. Who says your home office can't double as a home spa? Work hard, relax hard.

Buy it on Amazon for $59.98

Our Product Designer Jedidah says: "Sitting in one spot can get strenuous on muscles in my leg, but with my foot massager I get to improve blood flow in that area, and enjoy a great foot massage which eases stress."


----

My coworker Anastasia said it best:

I love that working from home you get to take charge of your surroundings - I'm never cold like I am in offices (the male vs. female divide there ha). And I like me some good ambiance which is obviously subjective too so I appreciate being able to control it alllll myself.

So take charge of your surroundings and make 2019 your most productive - and comfortable - year yet!

#treatyourself

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The hiring manager seized on my silence and asked me another question: "What's the minimum you'd accept?" Not knowing how to stall for more time, I blurted out my actual minimum. He flashed a toothy grin and said, "Done." I knew then and there that I'd gone way too low - his smile said it all.

I broke two cardinal rules of negotiation that day:

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