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Struggling to Establish a Remote Onboarding Process? Try These Tips + Download Our Free Checklist!

Onboarding is a vital step in any company's growth. For new employees to be able to make the impact they were hired for, they first need to be oriented to and trained up on a company's history, mission, and workflows, while meeting and building relationships with their new team and understanding their new responsibilities.

Check Out Our Customizable Remote Onboarding Checklist

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Normal onboarding is complicated enough, and all-remote onboarding—which comes with extra reliance on tools and tech and less options for in-person bonding—can seem even harder to plan and execute.

But here at PowerToFly, we've been a remote-first company since we started connecting companies to women in tech six years ago. Our 50+ employees work all around the globe. As we've grown to help more and more companies bring diverse talent onto their teams, we've gotten plenty of practice working remotely, including how to successfully remotely onboard a new team member.

We've come to see remote onboarding as a unique set of challenges and opportunities. Managed well, they allow a company to set a new hire up for success. Managed poorly, they contribute to the sobering statistic that 31% of employees have left a job in the first six months, with 68% of those leaving in the first three months. Here's how we look at it:


 Challenge Opportunity There\u2019s no natural vehicles for the new hire to build bonds with her new team through chitchat and social engagement. Be intentional about inclusion. Schedule social check-ins and chats for your new employee with people from across the organization. A confused new hire can\u2019t just turn to her neighbor and ask for guidance. Set up a mentor for your new hire on her first day. The mentor should be someone who\u2019s been at your company for at least a year, knows their way around, and will proactively check in on their mentee on a regular basis for her first few months. If something goes wrong tech-wise\u2014which it almost always does\u2014your new hire is alone to sort it out. Be proactive about IT and tech support. Before your new hire\u2019s first day, send her a walkthrough of how to set up her equipment (along with the equipment herself, if your company provides it) as well as an overview of tech support contact options. Your new hire is alone to work through onboarding materials. Even if she\u2019s part of a cohort of new people, they\u2019re not physical together. Connect any new hires who are going through onboarding at the same time. Set up group question-and-answer time for them and an experienced member of the team. If your new hire isn\u2019t starting at the same time as anyone else, set up video calls with her and her manager to go over questions once a day so she\u2019s not isolated.

Whether your company is 100% remote all the time or you've moved remote to respond to the global health crisis we're all currently facing, having a solid remote onboarding plan is a key part of closing the loop on hiring and recruiting and reaping the benefit of finding new team members.

How to Onboard Remote Employees

Keep in mind a few general principles that apply to remote work in general:

  • Communicate, communicate, communicate. When your team doesn't sit in the same space, you need to rely extra on thoughtful communication to make sure everyone feels included and is up-to-date on what's happening. Written communication is best for asynchronous communication—that is, communication across time zones or when you don't need an immediate response—and verbal (whether through phone or video) is best for building rapport, sensitive topics, or dealing with quick-moving variables or crises. Experiment with what works best for your team, but definitely try to fall on the side of over-communicating (and documenting that communication with open and perusable channels) versus leaving them in the dark.
  • Don't micromanage. Trust. Yes, it's weird that you can't look over someone's shoulder as they respond to a help ticket or swing by their cubicle to check in on their code. But don't try to make up for the lack of in-person contact with smothering your team or micromanaging their every move. Make sure they know what their responsibilities and deliverables are and that you're there to help, but then trust them to get their work done and pull you in as needed. Obviously, for a new hire, you can be more proactive about checking-in, but even with your newest team members, make sure they know trust is automatic, and not something that has to be earned.
  • Team building is vital. You may not be able to go to happy hour together every Friday, but there's a myriad of ways you can bring team spirit to work, and it's important that you do so. People who feel supported and part of a work community are more likely to stay at your company long term.

With those challenges and opportunities in mind, and a good understanding of remote-first principles, you're ready to build your own remote onboarding guide. We've gotten you started with a customizable version of our tried-and-true remote onboarding checklist, ready for you to download and start using right now.

It provides a detailed walkthrough of the first four weeks of onboarding a new employee, and guidance on how to adapt the checklist to your business and your department.

If you'd like to create a smooth, memorable-in-a-good-way onboarding experience for your new hires, download our Customizable Remote Onboarding Checklist and get started today.

Check Out Our Customizable Remote Onboarding Checklist

Download Now

We may use your email address to contact you about our products and services. You may unsubscribe from these communications at any time. For information on how to unsubscribe, as well as our privacy practices and commitment to protecting your privacy, please review our Privacy Policy.

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